The same admin repeats after every shoot.
Send the quote, chase the yes, log the date, track delivery, record the payment, check who still owes.
Photographer
Built for one person running the whole business solo
A solo photographer should not need five admin tools.
We built a back office that keeps clients, contact details, quotes, bookings, shoots, payments, and earnings in one place. Every job moves from quotation to booked shoot to paid work without the photographer rebuilding the same admin trail by hand.
A solo photographer is also the whole back office.
One forgotten quote or unpaid shoot is money and trust lost, with no one else to catch it.
The business was scattered everywhere.
Spread across a notebook, an inbox, and a spreadsheet, the real state of the business was never in one place.
What we built
A single back office that connects quotes, bookings, galleries, payments, and earnings. As each shoot moves through the loop, the next admin step stays visible and the business record updates with it.
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- Build the quote
- Send it branded
- Track the status
Sends the quote
Under the hood
- The quote is built against a client record and emailed straight to the client
- It is logged as sent and stays linked to the client it was built for
- Every live quote is visible in one place instead of buried in the inbox
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- Book the shoot
- Match the client
- Mark as won
Connects quote to booking
Under the hood
- A quote is accepted automatically the moment a shoot is booked for the same client
- It matches on the client, and still finds the quote by email or name after edits
- The link holds even if a second client was created by mistake during booking
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- Hold the details
- Advance the stage
- Flag what is missing
Tracks the shoot
Under the hood
- Each shoot carries its client, contact details, type, date, location, and agreed amount in one record
- A scheduled shoot moves to shot on its own once the date has passed
- Incomplete records surface a missing client, amount, date, or location for a one-tap fix
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- Upload the galleries
- Link the shoot
- Publish to portfolio
Delivers the galleries
Under the hood
- A guided upload sends finished galleries to the portfolio site and links them to the right shoot
- Each gallery is filed under a public portfolio category the site can show
- Editing, upload, and portfolio delivery stay visible so finished work does not stall before hand-off
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- Log the payment
- Update the status
- Subtract refunds
Settles the payment
Under the hood
- A logged payment marks the shoot paid once it reaches the agreed amount
- Refunds are subtracted in the totals instead of being tracked by hand
- Future and cancelled shoots never count as owed, so due always means owed right now
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- Show what is owed
- Surface what is next
- Roll up the income
Shows the full picture
Under the hood
- Outstanding balance, upcoming shoots, and the editing queue update without a manual rollup
- Income by period, top clients, and shoot-type totals stay true as records change
- Attention items pull anything unfinished to the top with the fix one tap away
The outcome
Everything runs from one place, and the chasing, adding up, and remembering now happen on their own, so the photographer can stay behind the camera instead of buried in admin.
All in one place
Clients, quotes, shoots, photos, and payments live together, so you stop hunting through a notebook, an inbox, and a spreadsheet.
No lost quotes
Book the shoot and the quote is marked as won for you, so you always know which quotes turned into real work.
See what works
Spot your best clients, your busiest seasons, and the kinds of shoots that earn the most, so you can lean into the work that pays.
Nothing forgotten
Your home screen flags what is due now, which shoots are coming up, and anything still missing a date or a price.
Real numbers, anytime
What you earned this month or year is always ready, without adding up a single row.
Take the step
Spend more time behind the camera.
We put your quotes, shoots, delivery, and payments in one place that handles the busywork for you, so you spend less time on admin and more time shooting.
Get in touch